Author Archives: kentang123

Top 10 Jobs for Virtual Assistants

If you are considering being a virtual assistant, it is important for you to understand that not all virtual assistants do the same things or work in the exact same ways. There are a wide range of options in this job field. Here, we’ve provided a list of ten of the most popular (and profitable) virtual assisting jobs. While your dream job may or may not be on this list, it should at least provide a jumping-off point and open your eyes to the many possibilities in front of you.

1. Medical Transcription:

Medical transcriptionists are responsible for listening to recordings of reports made by doctors and various other professionals in the medical field. They then transform these recordings into written reports and, as such, a vast understanding of medical terminology is required. Most jobs in the field request that the virtual assistant have at least two years of experience and/or have graduated from an accredited medical transcription school. Required tools include a Stedman’s Medical Dictionary, a stop/start pedal, a high quality headset, and high speed internet connection.

2. Customer Service:

Some virtual assistants prefer to work in the customer service sector, providing help, advice, taking phone orders and general support to customers of a particular business or company. These jobs do require a quiet working environment (no pet sounds, children, etc.), headset, high speed internet connection and generally require a land line with call waiting disabled.

3. Data Mining/Research:

For many businesses, companies, and other organizations, having relevant facts and figures at their disposal is incredibly important. If you’re a good researcher and can dig up credible information with ease, then working as a data miner might be for you. Responsibilities and necessary skills vary from one position to the next but being able to follow instructions precisely, familiarity with how to use search phrases to bring up the correct information on the internet, and being able to properly document sources are generally required.

4. Online Reputation Management:

These days, when people want to learn more about a business, they typically go online to do it. As such, it has never been more important for good information that paints a company in a positive light to be what people find when they go online. Virtual assistants who work in online reputation management do whatever they can to promote positive online discussion of a particular organization. They might write positive reviews of an organization, comment on forums or other social media platforms, or help to remove negative information surrounding the organization. Generally, extensive computer and internet knowledge, experience with search engines, social media and experience with various Web 2.0 tools are a must.

5. Social Media Management:

Akin to working in online reputation management, many virtual assistants help to promote positive representation of a company or business through the major social networking sites, such as LinkedIn, Facebook and Twitter. A social media management professional might help create profiles on these networks, update them regularly, and promote positive communication with clients and customers to build longstanding relationships of mutual trust. Extensive knowledge of major social networking sites and good computer skills are a must.

6. Content Writer:

If you’re a good writer, then you may be in demand by many companies! Lots of professional organizations hire individuals to write online content for their websites, newsletters, blogs and other promotional materials. Good grammar, strong writing skills, and knowledge of appropriate style and format are necessary, and degrees in English or other related fields are a major asset to have but not necessary for some jobs.

7. Real Estate Assisting:

Selling houses and other property is not an easy task, especially in this economy. That’s why more and more real estate agents are hiring virtual assistants to help them with their work. Job duties might include posting classified ads for listings, creating fliers for open houses or other events, marketing a property in various locations online, speaking with and generating leads, and clerical tasks as well.

8. Editing/Proofreading:

Just as someone has to write business and marketing content, someone has to go behind the writer and act as a proofreader who spots mistakes, errors, and makes sure the content reads in an easy, straightforward manner, and as editor to fix any mistakes that are found. These can range from factual errors due to faulty research or misunderstanding to simple grammatical mistakes. A keen eye for detail, skill with the written word, and the ability to “fact check” are required.

9. Telemarketing/Appointment Setting:

Today, more companies are hiring people to work out of their homes and make phone calls to market products or to set appointments for their sales force. If you feel comfortable talking to people/businesses over the phone, have a good phone presence, great attitude and are a self starter, this may be your ticket in obtaining a work from home job. Keep in mind you will need a quiet working environment, and a phone with call waiting disabled.

10. Marketing:

You can’t get anywhere in business without advertising and that advertising has to be targeted to the right people. If you are good at creating press releases, marketing and advertising content, articles, and advertisements, then this could be the job for you. An educational background in the field, copywriting, and the ability to present ideas in an attractive manner are part of the job description in most cases.

Top 10 Items for Your Virtual Assistant Office

Here are 10 things you need for your VA Home Office:

1 – Reliable& Secure Internet Connection – don’t spare the expense on your internet connectivity. This is the life line of your business. Cable or Broadband are the best options. And be sure that it is a secure network that is password protected.

2 – Reliable Desktop or Laptop Computer – this is the second life line of your business. I actually have both a laptop and a desktop so I have the flexibility I need. Go with what works best for your lifestyle and business.

3 – Comfortable Desk Chair – since we sit most of the day, it is important to get a comfortable chair. Try out as many as you can to find one that works. Here is a detailed article on ergonomic chairs and how to choose one: http://www.spine-health.com/wellness/ergonomics/office-chair-choosing-right-ergonomic-office-chair

4 – Cell Phone and/or Landline – You will need a dedicated phone line in your office if you plan on applying for any customer service type of virtual employment. For other jobs, you can use your cell phone. There are tools like Google Voice where you can create a business number and that number can be forwarded to any phone you choose. Google Voice is only available in the US at this time.

5 – Headset with Microphone – this is a must if you are using tools like Skype or Google Hangouts. Some customer service positions will also require a headset. It will decrease the background noise and make it easier to hear each other. This is also great if you will be doing any webinars or training.

6 – All in One Scanner, Fax & Printer – an all in one makes it easy to print, scan or fax directly from your office.

7 – Task Management System – you need a tool to help you manage tasks, deadlines and clients. There are many great task management tools on the market, find one that works for you and get it setup before you get too busy. Here are a few: TeamWork, Zoho, or Asana.

8 – Office Software or similar – you need to have Office software for typing documents, creating spreadsheets or other work related tasks. Microsoft Office is a popular choice as is Google Docs and Open Office (a free alternative to Microsoft Office).

9 – Email Client – you can use Gmail or Outlook for all your email as well as your clients. Email is a big part of your daily life, find one that works for you.

10 – Cloud Storage – this is the easiest way to share documents with clients instead of email. There are several you can choose from like Amazon Cloud, Apple iCloud and Google Drive to name a few. They can also be used as a backup for important documents and any other data stored on your hard drive. Most provide storage free from 5 to 15 gigs of info. Check each to see which works best for you.

Tips For Doing Your Best In The World Of Internet Marketing

Internet marketing is one of the best things for promoting any business around the world. When you start any business online or offline, how would people become able to know about your product and services? ONLY Internet marketing affords the ability to promote your business around the world rapidly. There are different channels through which you can easily establish, build your brand,company and promote it in a very short time period.

What is the definition of network marketing or internet marketing? It is a question that people ask. Network marketing is a strategy through which you target a network of people and provide information about any product or service. However, during the whole process different sources and channels are utilized. Here are some useful tips for internet/network marketing that will boost your efforts.

1. The right business model selection can boost your marketing efforts rapidly. What is the consumer behavior, you have to understand first and then take a step. If you think, people are interested in such kind of product or service, they will take interest, if you create the need for them then your marketing efforts would be beneficial for you.

2. Unique product and services are always appreciated by people. If you introduce the same service which already people are giving then no one going to consider your marketing efforts. You must brand YOU and show something unique. You must learn new skills always and do not give up. Most people give up because we all expect instant gratification right? A successful person had to work hard and be consistent in order to maintain that success so you will need to do the same. Always target the market as it relates to your niche. Don’t waste time on those people who do not want or need your product and/or services.

3. Strong leadership is very important in network marketing because you will have your network of awesome people duplicate your efforts. If you do not exude strong leadership skills for your target market, how are people going to trust that you will be there for them while they are trying to succeed in their own business or with their marketing? Understanding the tools to successful marketing can be overwhelming so it is very important to have a platform that is user friendly. It is very important for marketing if you are just starting out. If you do not use some sort of platform , then how do you expect to expect to learn how to market? . You must be educated and proficient in your marketing efforts.

Be up to date with current information about your niche because you will need to provide offers and content to your audience. It is the only way to keep them interested and on their toes.

These are quite a few marketing tips that everyone should understand before you start working on any project. If you further want to learn more marketing strategies, you can visit my site below to coach and assist you with your marketing needs.

Top Virtual Assistant Dos and Don’ts

Running your own virtual assistant business can be one of the most rewarding experiences in your life. It can also be one of the most challenging.

Here are some Do’s and Don’ts for working from home to help you achieve more ups than downs.

Do: Get dressed every day. Treating your business like a business, and not a hobby, will put you in the right mindset for a productive day.

Don’t: Think just because you can work in your pajamas does not mean you should.

Do: Set business hours. Create a daily, weekly, monthly and annual schedule and keep it visible in your workplace. Set a timer if you need to, but stay on track to complete tasks on time. At the end of your workday, stop working (unless you are under deadline, but this should be the exception not the norm).

Don’t: Work 24/7. Working around the clock is the fastest way to burn out. Take breaks throughout the day. Respect your schedule and your clients will do the same. Don’t forget to eat regularly and exercise every day.

Do: Network with other professionals. Either online or in person, networking can lead to additional business, other virtual assistants whose work may complement your own, and great friendships.

Don’t: Become a recluse. Working at home does not mean you are not allowed to leave the house. Get outside, get some fresh air, or meet a friend for lunch.

Do: Market your business. Create a website, distribute a flyer, or place an ad in your local paper. Marketing should be a core component to your business, not an afterthought.

Don’t: Forget to ask for referrals and testimonials. The best advertising comes from previous clients. Best of all, it’s free.

Do: Competitively price your services. Research the market and price your services accordingly. You will appear more credible if your fees are in line with the competition.

Don’t: Overprice or undersell your services. Don’t price yourself out of the market with unrealistic fees. Alternatively, don’t undersell yourself. If your services are truly unique, premium prices are appropriate.

Do: Keep learning. Learning new skills keeps you from getting bored and makes you more valuable to your clients. It may lead to opportunities for varied assignments.

Don’t: Become complacent. Doing the same tasks day in and day out can lead to boredom, loss of enthusiasm and mistakes.

Do: Your best on every project and meet deadlines. Give 100% on each project. If you are unable to meet deadlines or unsure of your client’s expectations, let them know immediately.

Don’t: Overcommit or overextend yourself. Missing deadlines or producing inferior work is a sure way to lose customers and ruin your reputation. If you are constantly turning down work, it may be time to narrow your services, hire an assistant, or contract with another virtual assistant to help with overflow.

Do: Follow up with clients. A brief thank you note or phone call is a great way to keep in touch with clients. Ask if the last project was satisfactory and if more opportunities are available.

Don’t: Assume clients will think of you for their next project. Regular contact will keep you fresh in their minds as a viable resource. But don’t become a pest by calling or emailing too often.

Do: Have fun. Reap the rewards of working from home doing projects you enjoy for a boss you love (yourself!).

Don’t: Forget why you are working at home. Don’t neglect family and friends. After all, isn’t having control of your life one of the reasons you decided to work from home in the first place?

Remember to take time to enjoy your life along with your business. Follow these work at home do’s and don’ts and you will be on your way to a happy, successful future.